Friday, May 11, 2012

Why Hire an Event Planner?

This, or....


As an event planner I often hear from my potential clients, “I don’t need a planner, I will take care of if myself.”   

The planning process of any event, especially a wedding is exciting and joyful.  So many special experiences, from choosing the perfect location, to tasting yummy cake, to watching your floral designer create the centerpieces of your dreams! After all these are chosen, the menu is set; the linens are the perfect shade of lavender, the wedding favors are created to make a lasting impression on your guests, then come just a few small, minor details….

Touch base with vendors and provide contact information; Confirm arrival and finish times, provide directions if required; Finalize seating charts and completion of place cards and table settings; Insure napkins and other accessories, as well as favors and gifts have arrived or are on schedule; Check on hotel accommodations for out of town guests and delivery of welcoming gifts, maps, event schedule, sights to see, etc; Coordinate with rehearsal site, rehearsal dinner menu, and any special dietary needs; Confirm centerpieces/decorations; Coordinate transportation limos, trolleys, etc.;  Rehearsal Dinner - oversee and supervise rehearsal from beginning to end; Review timing and processional order, ceremony positions, as well as recessional order;  Provide cues, timing or musical; Coordinate readings; Coordinate music and soloists; Answer any questions and give helpful reminders of roles and positions; Pre-Ceremony, Ceremony - maintain proper sequence and details; Greet all officiates and vendors; Check and/or set up any miscellaneous items/decorations (flowers, sign ins, aisle/pew bows, floor runners, gift boxes/tables, etc; Coordinate the bridal parties’ refreshments; Give bridal party and/or guest directions to ensure proper set-up; Coordinate pre-ceremony photo session; Distribute flowers to the wedding party; Check on rings, ring bearer pillows, flowers for flower girls/guys; Greet early arrivals and participants; Assist with guest flow, distribution of programs, usher’s duties and seating if necessary; Cue the music Cue the bridal party participants; Oversee photographer/videographer efforts; Direct guests to receiving line, couples’ send off, as well as reception location; Provide maps and details of parking facilities; Assist in transferring items from ceremony to reception; Inspect pre-reception area and coordinate with caterer/provider of appetizers and bar set up and timing; check seating arrangements (special access needs, children’s high chairs, etc.) and place cards; Check or set up decorations including guest book, flowers, favors, bathroom accessories, etc.; Check room layout and décor, table linens and designs, as well as numbers and/or centerpieces, personalized beverage napkins/candies; Set up anything transferred from ceremony to reception - gift box/gift table; Coordinate with all vendors (photographer, videographer, musicians, etc., and if applicable entertainers and security); Ensure each has everything they need (appropriate space, tables, power, etc).; Coordinate all announcements - wedding party's arrival, toasts, first dance, cutting the cake, etc.; Work with DJ or band leader to maintain flow of reception; Alerting bride and groom to each event; Coordinate sequencing of reception with hospitality vendors as to timing of wedding party program;  Coordinate meals for vendors; Review and settle accounts at end of evening; Pack up any leftovers at end of night and give to designated persons; Collect gifts and personal items at end of night and give to designated person…………

Those are a lot of details to keep track of!
In the midst of this, you are supposed to relax and enjoy the most important day of your life!  As a planner it is our responsibility to insure all these tasks are taken care of, allowing you and your family to enjoy your day!  

Don’t think you can afford a planner?  Call us today, you will be pleasantly surprised!  Your friends and family will thank you as well!


A testimonial from our bride Melinda…..

To my amazing Wedding Planner Stacie and all her wonderful assistants, I didn't want to bother you today and hoped that you got some rest after all of your hard work. Words do not truly express how wonderful and amazing you made my special day. Thank you everything!!!! You are the best ever and I could have never had such a true fairy tale wedding without you. It's funny how people get put in our lives...please know that are not only thought of as my amazing wedding planner but as a special friend.

Love ya, Melinda

1 comment:

  1. Hiring an event planner to do the job for you is a very wise move. Planning an event, no matter how small it is, is still stressful, especially if you know nothing at all about planning stuff. This can also assure you that everything will run smoothly as you wish.

    -Roslyn Housel